Accounts Receivable/Payable Supervisor

The purpose of this position is to manage the Accounts Receivable Division of the Finance Department. This is accomplished by planning, coordinating, and supervising the work of the account receivable staff of the finance office; hiring, training, developing annual performance goals, evaluating performance, and disciplining employees; assigning and reviewing work; establishing and updating work methods and procedures; acting as functional lead for account receivable PeopleSoft Financial and PROPworks system upgrades, maintenance updates and issues with production. This position works with department staff to design, implement, and evaluate efficient strong internal controls as well as develops, updates, and presents PCI training. Other duties include researching and preparing reports on accounts receivable data and assisting auditors with periodic and annual audits.

Colorado Springs is One of the Best Places to Live according to Learn_About_the_City  (This information may change annually).

• Responsible for planning, coordinating, and supervising the work of the accounts receivable staff of the finance office by assigning work activities and projects, prioritizing work assignments, monitoring workflow, reviewing, and evaluating work product, methods, and procedures
• Prepare performance plans with standards of performance and objectives for staff as well as evaluating on such; responding timely to staff regarding questions and concerns; approving all new customers entered PeopleSoft Financial system
• Facilitate partnerships with other departments to increase overall efficiencies in collecting, processing, and recording City funds
• Answer inquiries from customers and department personnel regarding accounting policies and procedures
• Develop and execute an internal collections program that includes monitoring aging account balances and reaching out to customers to coordinate payment 
• Create, update, and present routine PCI compliance training for all staff that process or handle customer credit cards
• Plan and execute routine accounts receivable trainings and roundtable meetings with department staff
• Train and provide guidance to accounts receivable staff by ensuring correct accounting policies and procedures are followed
• Support management through research of information and preparation of special reports on accounts receivable
• Assist both internal and external auditors with periodic and annual audits of cash receipts and billing
• Accountable for year-end reports and information for the accountants
• Identify and update for duplicate customers in PeopleSoft Financial system
• Monitor accuracy of relevant data in PeopleSoft Financials and PROPworks and update, as needed
• Monitor trends in accounts receivable to improve efficiency, especially as related to electronic payments or technology
• Ensure department compliance with record retention; other duties as directed by leadership

We are looking for candidates who demonstrate:
 Knowledge of:

• Modern office procedures and technology, especially Microsoft Office

Ability to:

• Read and understand policies and procedures
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships
• Work effectively in a team environment
• Perform job duties with a high degree of accuracy
• Provide excellent customer service

• Bachelor’s degree from an accredited college or university with major coursework in accounting, business administration, or a related field

• Five years of full- time professional accounts payable/receivable or accounting experience, and/or two years of supervisory experience

• Accounts receivable experience
• PeopleSoft Financials or PROPworks system experience
• Experience working in city or local government finance office

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

• Please visit Colorado Springs Jobs and click on ‘Apply for a City Career’ > ‘City Career Postings – Apply Now’ button to complete an online application. All job applicants will need to create a new login and online application (unless you already have a NEOGOV/governmentjobs.com user ID and password).
• Completing your application in full, including the entire work experience section, will assist Human Resources (HR) in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.
• Our NEOGOV application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes, you may submit another application prior to the position’s closing date and time listed in the job posting. HR will review the last application you submit for a position.

The City's job classifications, including physical demands and descriptions, can be found on the website.
 
 You can view the status of your application here.
 
 To be notified of future career opportunities, go to coloradosprings.gov/jic

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 Equal Opportunity Employer

The City of Colorado Springs is committed to a culture that values our employees’ unique individual qualities and fosters an inclusive environment where people want to be.