Receptionist / Admin Assistant


Special Kids Special Families
3450 N nevada Avenue Suite 110
Colorado Springs, CO 80907
United States

Industry
Nonprofit
Manages Others
No
Experience Required
Yes
Degree Required
No
Employment Type
Employee
Work Schedule
Full-Time

Job Description

Scope:

This full-time, non-exempt position will be responsible for oversight of front desk operations, including answering telephones, greeting and monitoring visitors & providing administrative support. This position is under the direct supervision of the Director of Adult Services.

 

Duties:

      ·   Manage multi- line phones in a busy office setting.
      ·   Maintain the front office to include greeting and signing in all visitors. Monitor visitors in             the building.
      ·   Responsible for keeping the reception area visually appealing and neat.
      ·   Maintains security by following procedures with visitor sign-in logs, and hall monitoring.
      ·   Serve as the key staff person that works with volunteers at Adult Services, under the             direction of the Admin’s Administrative Coordinator; this includes prepping for activities,             helping the volunteers during their shift, assisting in appreciation events, and maintaining             contacts and supplies for volunteers.
      ·   Assist with filing, faxing, and scanning files as delegated.
      ·   Maintain office equipment, call in repair and maintenance requests to vendor.
      ·   Track supply inventory, coordinate purchase of general office supplies with Admin’s             Administrative Coordinator.
      ·   Assist with preparing correspondence, arranging conference calls and scheduling             meetings as needed.
      ·   Oversee usage of the Adult Services conference room and schedule reservations of the             room.
      ·   Prepare documents and other needs for meetings/presentations.
      ·   Assist with developing and updating the Office Procedures Manual.
      ·   Assist in the oversight of opening and closing the building for business.
      ·   Related work as assigned.
 
Measures of Success:
      ·   Ability to work independently and as a team member.
      ·   Ability to effectively communicate information and respond to questions from managers             and staff.
      ·   Ability to solve problems and deal with a variety of issues.
      ·   Demonstrate good judgment and professionalism. 

 



Job Requirements
Minimum Qualifications:
- Prefer a minimum two years’ experience in an office setting.
- Require experience with Microsoft office suite with emphasis on Excel.
- Experience with adult developmentally disabled population helpful.
- A valid driver’s license & current vehicle insurance, and an acceptable driving record per SKSF standards.
Map
Address
Employer
Special Kids Special Families
Linda Ellegard
1915 Aerotech Drive Suite 100
Colorado Springs CO 80916
United States
Special Kids Special Families Linda Ellegard