Project Management Specialist

ID# 002201

El Paso County, Colorado
Colorado Springs, CO
United States

Job Posted
Posting Expires
Government / Civil Service
Application Closing Date
From $46,321 To $47,710
Per Year    
Employment Type
Work Schedule

Job Description
Essential Job Functions

***Position is to help coordinate mobile vaccination clinics and plan logistics***
***Typical Hiring Range: $46,320.56 - $47,710.00 annually***
***Salary to be commensurate with qualifications***

Responsible for providing project management and administrative support for El Paso County Public Health (EPCPH) that aligns with strategic initiatives and plans. Monitors progress of projects to include suggestions for improvements and facilitation of meeting timelines. Assists with the initiation of the development and coordination of projects, timelines, and presentations. Responsible for the development of presentations, publications, reports, executive summaries, and other written materials. Analyzes, summarizes, and/or reviews data; interprets results and provides strategic input and recommendations. Performs a variety of administrative duties to include coordination of executive schedules, answering correspondence, and facilitating the delivery of confidential and sensitive information. Position subject to grant funding.

  • Monitors and assists leadership with management of projects that align with the agency's strategic initiatives and plans, which may include collaboration among many programs to develop, plan, and present/disseminate information among internal and external partners.
  • Gathers project information such as schedules, assignments, tasks, and project meeting calendars. Works with project team members in developing comprehensive workflow processes, tasks, and project assignments; disseminates information to project team members and stakeholders.
  • In coordination with leadership, oversees EPCPH project schedule, establishes timelines, and identifies necessary resources. Continuously monitors project progress and conducts project monitoring meetings; builds consensus and delegates ownership of individual tasks.
  • Organizes the activities of project team members to ensure accurate and efficient project delivery, reduce redundancy, and facilitate communication between project stakeholders.
  • Communicates project progress, status, and risks to leadership and stakeholders. Assists leadership in coordinating strategic planning meetings; follows up with meeting notes and action items.
  • Helps to ensure project goals are identified and met under applicable regulations and agency guidelines.
  • Develops and implements evaluation tools and/or a metrics component to measure project success and completion timeline.
  • Assists in researching, collecting, and managing a wide variety of data. Analyzes, summarizes, and/or reviews data; interprets results and provides strategic input and recommendations to leadership. Assists with preparing cost proposals for current or future projects.
  • Responsible for preparing presentations and developing reports, publications, executive summaries, and/or other written materials.
  • Composes, modifies, and/or edits documents and publications; ensures clarity, completeness, accuracy, quality, and adherence to agency writing and branding standards.
  • Performs various administrative duties.
  • Coordinates and plans various events.
  • Participates in departmental emergency planning and response activities.
  • Promotes public health within the community.
  • Takes personal responsibility to provide exceptional customer service in order to promote and maintain a positive Public Health image, constructive working environment, and foster pride and professionalism in the workplace and community.
  • Performs other duties as required.
  • High school diploma or equivalent education required. Bachelor's degree in public health, public administration, project management, business administration, or related field preferred.
  • Minimum five (5) years strategic planning, budget, grant, or project management experience.
  • Knowledge of project management processes and best practices.
  • Ability to effectively plan, schedule, and organize.
  • Must possess a high level of attention to detail.
  • Interpersonal skills to handle sensitive and confidential situations; ability to maintain the security of sensitive and confidential information.
  • Demonstrated strong analytic and critical thinking skills. Ability to gather and summarize data, find solutions to various administrative problems, and prioritize work.
  • Ability to communicate, motivate, and organize projects among a broad spectrum of personnel frequently under deadline pressure.
  • Skill in prioritizing and organizing multiple tasks and the ability to complete projects in a timely manner. Ability to respond in a flexible manner and reprioritize work as situations change.
  • Ability to demonstrate sound judgment by taking appropriate actions regarding questionable findings or concerns; ability to identify results of efforts and problems identified/potential problems and to develop and recommend corrective actions to leadership.
  • Ability to communicate effectively, both verbally and in writing with proper regard for spelling, grammar and punctuation.
  • Skill in developing presentation materials to convey complex information to various groups with different levels of understanding of the organization's programs and activities.
  • Skill in demonstrating a cooperative, professional attitude to cultivate relationships both within and outside the organization.
  • Skill in using a computer and various software packages including Microsoft Office. Knowledge of desktop publishing, design/layout, website content management systems, and online business platforms.
  • Knowledge and understanding of agency and County policies and procedures.
  • Maintain regular and punctual attendance.
  • Must pass conditional post offer background investigation, motor vehicle record check, and drug screen.
  • Must possess and maintain a valid Colorado Driver's License.
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