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Legal Secretary - City of Colorado Springs

Job Posted 11/29/2022
City of Colorado Springs
Colorado Springs, CO 80903
United States
Government / Civil Service
Application Closing Date
$3,887.36 to $4,666.70 Per Month
Job Description
In this position, you will be part of a team of professionals in the City Attorney's Office of the City of Colorado Springs. The City of Colorado Springs, El Paso County, Colorado (the "City") is a municipal corporation and a home rule city duly organized and existing pursuant to Article XX, § 6 of the Constitution of the State of Colorado and the Charter of the City of Colorado Springs. The City is the 39th largest city in the United States and is currently enjoying historic achievements on many fronts. This position will provide legal administrative support for the City as part of the Corporate Division Team.
Essential Job Functions – the basic job duties an employee must be able to perform:

  • Provide legal administrative support for the Corporate Division. This role may also provide backup support to the Prosecution Division.
  • Prepare correspondence, forms, and documents
  • Handle scheduling for multiple attorneys
  • Interact with other City departments and enterprises
  • Proofread, format, and word process correspondence and legal documents
  • Handle confidential information
  • Be able to prioritize workload to support multiple attorneys and paralegals
  • Create and maintain files and databases
  • Answer telephones and respond to in-person inquiries from clients, outside counsel, and attorneys for adverse parties
  • Utilize a document management system and provide immediate access to records
  • Perform internal and external records filing management, to include compliance with document retention and destruction procedures
We are looking for candidates who have:

  • Knowledge of proper English usage, grammar, punctuation, spelling, and sentence structure
  • Expert level knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, ICCES (Integrated Colorado Courts E-Filing System), and SharePoint
  • Ability to communicate clearly and concisely, verbally and in writing
  • Attention to detail
  • Excellent organizational and prioritization skills
Successful candidates will have
  • A high school diploma or GED supplemented by college-level coursework in legal studies or a related field
  • Two years of full-time legal support experience, including experience in the preparation and processing of legal documents and records
  • Possess, or obtain within three months of hire, a Colorado Notary Public certification
One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.

Additional appropriate education may be substituted for the minimum experience requirements.
Ideal candidates will also have
  • Experience working in a law firm and/or government legal environment
  • Experience with document management programs
Additional Information

The background check process for this position includes being fingerprinted. Fingerprints will be used to check the FBI's criminal history records.

The City of Colorado Springs offers additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back.

NOTE: This job announcement is not intended to include a complete listing of all responsibilities, knowledge, skills, and abilities associated with the position.

The City does not sponsor applicants for work visas. If hired, you will be required to provide proof of your eligibility to work in the United States.

Apply to Join Our Team

  • Please visit Colorado Springs Jobs and click on ‘Apply for a City Career’ > ‘City Career Postings – Apply Now’ button to complete an online application. All job applicants will need to create a new login and online application (unless you already have a NEOGOV/ user ID and password).
  • Completing your application in full, including the entire work experience section, will assist Human Resources (HR) in the applicant screening process. Your application may not be considered if all of the information requested for each employer you list is not provided.
  • Our NEOGOV application system does not allow you to edit your application after it has been submitted for a position. If you want to make changes, you may submit another application prior to the position’s closing date and time listed in the job posting. HR will review the last application you submit for a position.

Colorado Springs CO 80903
United States
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