Summary of Position
This position is responsible to plan, coordinate, and implement administrative actions and workflow in supporting Citygate Network regional coordinators, while providing partial administrative assistance for Citygate Network vice-president of leadership, learning, and program, and vice-president of development in order to multiply the effectiveness of Citygate Network staff and the ministries we serve.
Nature and Scope
The Administrative Coordinator is responsible for the support and coordination of the regional coordinators as they engage with Citygate Network missions, ministries, and ministry leaders in order to accomplish Citygate Network’s strategic focus of empowering life transformation ministries through equipping, relationships, resourcing, and advocacy to help people move from suffering to flourishing. The Administrative Coordinator will provide administrative and workflow coordination and support within the Citygate Network staff to increase team impact and effectiveness.
Qualifications
- A personal relationship with Jesus Christ that reflects a Christ-like attitude in dealing with people and situations.
- Regular engagement in prayer that intercedes for the organization, its members, and its staff.
- Ability to work professionally and collaboratively with all staff members, volunteers, members, and business partners.
- Commitment to excellence in regard to work produced and organizational image and credibility.
- A vision and passion to help ministries thrive in living out their God-given purpose and ministry call.
- Possess excellent verbal, written, and artistic communication skills.
- A level of digital knowledge and proficiency to be able to perform basic and advanced tasks with communication, presentation, spreadsheet, and especially database and CRM applications and reporting.
- Recognized gifts of collaboration, encouragement, communication, and hospitality.
Principal Responsibilities
Provide administrative coordination and support of Citygate Network regional coordinators, program director, and regional coordinator manager as they engage with Citygate Network missions and ministries in order to multiply greater ministry impact
- Serve as main office contact for regional coordinator team providing support and coordination of communication, workflow, and ministry engagement
- Coordinate regional coordinator meetings, both digital and in-person, for connected communication, ministry updates, and implementation of actions and assignments in helping serve ministries and missions
- Provide administrative oversight to ensure the collection of database information and reporting of regional coordinator monthly contacts and activities as they engage with Citygate Network missions and ministries
- Coordinate financial reporting and travel expenditures of regional coordinators as they connect monthly with ministry leaders and partners
- Provide assistance in regional coordinators participation of Citygate Network events, conferences, and training
Provide administrative coordination and support of Citygate Network membership services and engagements
- Partner with the Citygate Network team in developing a recruitment, retention, and engagement plan in order to increase movement membership and participation
- Coordinate membership engagement through resource communication, onboarding of new ministries, and event and conference participation
- Track membership engagement and communication in cooperation with regional coordinators and database manager
Provide strategic logistical and operational support to Citygate Network vice-president of leadership, learning, and program and vice-president of development
- Provide administrative support for vice-president of development in coordinating travel, financial recordkeeping, communication, and event production as needed
- Support strategic plan responsibilities within leadership, learning, and program, and development for the achievement of goals and objectives in equipping and empowering Citygate Network missions and ministries
Provide coordination and contribution to Citygate Network staff team in ensuring effective communication with all team members regarding regional coordinators and membership services and engagement and coordinating intra-team administrative support
- Serve as the main conduit of information sharing and communication between regional coordinators and Citygate Network office staff
- Provide support to onsite Citygate Network staff in managing office supplies and equipment for functional effectiveness and productivity and coordinating internal office processes and procedures