Accounts Receivable/Payable Supervisor

Job Posted 9/14/2022
City of Colorado Springs
30 South Nevada Avenue, Suite 301
Colorado Springs, CO 80903
United States
Employee
Full-Time
Industry
Government / Civil Service
Application Closing Date
10/3/2022
Pay
$5,990.00 to $7,191.00 Per Month
Job Description
The purpose of this position is to manage the Accounts Receivable Division of the Finance Department. This is accomplished by planning, coordinating, and supervising the work of the account receivable staff of the finance office; hiring, training, developing annual performance goals, evaluating performance, and disciplining employees; assigning and reviewing work; establishing and updating work methods and procedures; acting as functional lead for account receivable PeopleSoft Financial and PROPworks system upgrades, maintenance updates and issues with production. This position works with department staff to design, implement, and evaluate efficient strong internal controls as well as develops, updates, and presents PCI training. Other duties include researching and preparing reports on accounts receivable data and assisting auditors with periodic and annual audits.
 
Essential Job Functions- the basic job duties an employee must be able to perform:
  • Responsible for planning, coordinating, and supervising the work of the accounts receivable staff of the finance office by assigning work activities and projects, prioritizing work assignments, monitoring workflow, reviewing, and evaluating work product, methods, and procedures
  • Prepare performance plans with standards of performance and objectives for staff as well as evaluating on such; responding timely to staff regarding questions and concerns; approving all new customers entered PeopleSoft Financial system
  • Facilitate partnerships with other departments to increase overall efficiencies in collecting, processing, and recording City funds
  • Answer inquiries from customers and department personnel regarding accounting policies and procedures
  • Develop and execute an internal collections program that includes monitoring aging account balances and reaching out to customers to coordinate payment
  • Create, update, and present routine PCI compliance training for all staff that process or handle customer credit cards
  • Plan and execute routine accounts receivable trainings and roundtable meetings with department staff
  • Train and provide guidance to accounts receivable staff by ensuring correct accounting policies and procedures are followed
  • Support management through research of information and preparation of special reports on accounts receivable
  • Assist both internal and external auditors with periodic and annual audits of cash receipts and billing
  • Accountable for year-end reports and information for the accountants
  • Identify and update for duplicate customers in PeopleSoft Financial system
  • Monitor accuracy of relevant data in PeopleSoft Financials and PROPworks and update, as needed
  • Monitor trends in accounts receivable to improve efficiency, especially as related to electronic payments or technology
  • Ensure department compliance with record retention; other duties as directed by leadership

We are looking for candidates who demonstrate:
Knowledge of:

  • Modern office procedures and technology, especially Microsoft Office

Ability to:

  • Read and understand policies and procedures
  • Communicate clearly and concisely, both orally and in writing
  • Establish and maintain effective working relationships
  • Work effectively in a team environment
  • Perform job duties with a high degree of accuracy
  • Provide excellent customer service
Successful candidates will have
  • Bachelor’s degree from an accredited college or university with major coursework in accounting, business administration, or a related field

  • Five years of full- time professional accounts payable/receivable or accounting experience, and/or two years of supervisory experience

One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.

Additional appropriate education may be substituted for the minimum experience requirements.
Ideal candidates will also have
  • Accounts receivable experience
  • PeopleSoft Financials or PROPworks system experience
  • Experience working in city or local government finance office
 
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Colorado Springs CO
United States
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